FAQ

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FREQUENTLY ASKED QUESTIONS

  1. Who pays dues to the Master Community Association?
  2. Who replaces dead street trees, and when?
  3. Who is responsible for the maintenance of the soccer fields near Rashkis Elemantary School?
  4. What areas in Meadowmont are considered Common Areas?
  5. What are the restrictions regarding garbage cans in Meadowmont?
  6. How often will we be billed for Community Association dues?
  7. Are there developer or Town of Chapel Hill guidelines regarding builder work hours and noise?
  8. How can I contact my neighbors?
  9. What are the restrictions regarding signs in residential or common areas in Meadowmont?
  10. Who should I contact with questions about the status of my account for dues?
  11. What is the history of Community Association dues increases in Meadowmont?

 

1. Who pays dues to the Master Community Association?
Every owner of a housing unit (cottage home, custom home, condo, rowhouse, townhouse, Cedars unit) pays dues to the Master Association, in addition to their own homeowners association. Every owner of a lot (individual, builder or Meadowmont Development Company) pays dues at the same rate as a homeowner. Finally, the owners of all commercial property (Village Center retail stores, restaurants, and offices; UNC Wellness Center; apartments at Meadowmont) pay dues at a rate based upon square feet of occupied space.

 

2. Who replaces dead street trees, and when?
Dead street trees are replaced once a year, in the late Fall or Winter, after the leaves have fallen. The landscaper responsible for replacing the trees takes an inventory in October and November and makes note of the trees that need to be replaced. The street trees are planted initially by the Meadowmont Development Company, and are guaranteed for one year. If they die during that period they are replaced at the expense of the landscaper and the development company. If they die after the warrantee period, they are replaced at the expense of the Community Association.

 

3. Who is responsible for the maintenance of the soccer fields near Rashkis Elemantary School?
When Meadowmont was approved by the Town of Chapel Hill the developer, East West Partners, donated the land on which the school was built to the school district. The 70 acre natural area park behind the school, and the land on which the soccer fields are located was donated to the town. The Town of Chapel Hill Parks and Recreation Department is responsible for scheduling the soccer fields and for maintaining them.

 

4. What areas in Meadowmont are considered Common Areas?
There are many common areas that are maintained by the Community Association:

  1. The three entrances to Meadowmont from Route 54 – the East Barbee Chapel entrance between the Cedars and the Apartments, the Meadowmont Lane entrance between the apartments and Meadowmont Village, and the West Barbee Chapel entrance near the Hilltop Condos.
  2. The median on Meadowmont Lane.
  3. The large meadow on Route 54 near the walking path, and including the “hanging garden” near the West Barbee Chapel Road entrance.
  4. All walking paths along Route 54 and running from Route 54 to the Rashkis Elementary School.
  5. Four pocket parks – Oval Park, Circle Park, Parkridge Oval Park and playground, and the Faison Circle Park
  6. Two permanent ponds – the meadow pond on Route 54, and the pond at the end of Pinehurst near Route 54
  7. The small Civic Site at the intersection of Weaver Mine Trail and West Barbee Chapel Road.
  8. The playground, field, and gazebo on Old Barn Lane as of June 2008.NOTE: The common areas in Meadowmont Village are maintained by Developers Diversified Realty, the owner of the Village.

 

5. What are the restrictions regarding garbage cans in Meadowmont?
Part IV, Section 8 (a) of the Restrictive Covenants states, “Each Residential Property Owner shall provide a screened area to serve as a service yard and an area in which garbage receptacles, fuel tanks or similar storage receptacles, electric and gas meters, air conditioning equipment, clothes lines and other unsightly objects must be placed or stored in order to conceal them from view from the road and adjacent Properties.” Most property owners have solved the garbage container problem by storing them in the garage. Others have used plantings of shrubbery to screen them from the street and from the view of neighbors. Still others have built or purchased inexpensive fence-like screens. Examples of these screens can be seen at 120 Weaver Mine Trail, 300 Weaver Mine Trail, and 109 Parkridge Avenue.

 

6. How often will we be billed for Community Association dues?
The Community Association operates on a fiscal year that coincides with the calendar year (January 1 to December 31). At the time you close on your house your dues for the current year are prorated and collected for the remainder of the year. You will not be billed for dues for the remaining of the year in which you move in. After that you will be billed quarterly. Bills are usually sent about two weeks prior to the beginning of the next quarter. Therefore, you should receive your bills in mid-December, mid-March, mid-June, and mid-September.

 

7. Are there developer or Town of Chapel Hill guidelines regarding builder work hours and noise?
The Meadowmont Development Company operates according to the ordinances of the Town of Chapel Hill regarding builder hours of operation and noise. With regard to unusually loud noise caused by a builder, the Town of Chapel Hill has specific guidelines regarding the acceptable levels of noise. The police department recognizes the fact the the construction of houses will result in noise levels that may be annoying, but are also necessary to complete the construction work, and will probably not respond to complaints during normal work hours except under unusual circumstance. However, they have suggested that persons call 911 to report loud and annoying construction noises after normal work hours. Home construction in Chapel Hill is limited to the hours of 7 am to 9 pm on weekdays and 8 am to 9 pm on weekends. Again, you should call 911 if there is a violation of this ordinance.

 

8. New people have moved into my neighborhood and I would like to welcome them. How can I find out their names?
As soon as a home closes, the names and addresses of the homeowner(s) are entered in the Intranet directory. Telephone numbers and email addresses are often not available until much later, in many cases until the residents register for the Intranet. The search feature of the Intranet Directories is like any other internet search engine in that it requires keywords to conduct a search. If you know the name of a person but do not know their address, just enter the name and a list of all residents with that name will appear. If you know the address but do not know the name, just enter the address and the resident’s name will appear. If you are interested in a list of all the residents who live on your street, just enter the street name and all of the residents will appear.

 

9. What are the restrictions regarding signs in residential or common areas in Meadowmont?
The answer to this question involves two types of signs, permanent and temporary.

Permanent Signs – The Covenants and Restrictions state that “…no sign shall be erected or maintained on any Property by anyone including, but not limited to, a Property owner, a tenant, a realtor, a contractor or a subcontractor, until the proposed sign size, color, content, number of signs and location of sign(s) shall have been approved in writing by the Company.” In this case the Company (Meadowmont Development Co.) will be represented by the Community Association and, more specifically, the Meadowmont Architectural Review Committee (MARC). The MARC will determine whether the requested sign meets the Town of Chapel Hill ordinances and whether it needs to be submitted to the Town for approval.

Temporary Signs in Common Areas – Since the Community Association owns all common areas in Meadowmont, it has the sole discretion to prohibit temporary signs of any description in these areas. Temporary signs will not be permitted in Common Areas and will be removed and destroyed. Temporary Signs on Residential Property – The Community Association Board respects the freedom of speech rights of all residents, including the posting of signs on resident owned property. However, the Board has the authority as provided in the Covenants and Restrictions, to require the removal of signs that are offensive or violate the regulations and ordinances of the Town of Chapel regarding signs.

Consistent with the Town of Chapel Hill sign ordinances the following guidelines will be enforced.

  • Political Signs – Temporary political signs “…shall not exceed four(4) square feet in area per display surface, and provided that any such signs, on private property, are removed within seven (7) days after the election…”
  • Real Estate Signs – Real estate signs advertising the sale, rental or lease of a residence shall “…not exceed one sign per street frontage and four (4) square feet in area per display surface…” All real estate signs must be removed immediately after the sale, rental or lease of the premises.
  • Yard or Garage Sale Signs – Yard sale signs must “…not exceed one sign per site or such sale nor four (4) square feet in area per display surface…” and “…must be removed within seven (7) days of erection.”
  • Landscaper/Contractor Signs Erected After a Home Closes – Although there are no specific Town of Chapel Hill guidelines regarding these signs, the Meadowmont Community Association Board considers a one month period from the time of completion of a project a reasonable time for these signs to remain. If they remain in place beyond that time period they will be removed.
  • Location of Signs – The Town of Chapel Hill ordinances state “…all signs, including the supports, frames, and embellishments thereto, shall not be located within any public right-of-way, nor shall any sign be attached, affixed, or painted on any utility pole, light standard, telephone or telegraph pole, any tree, rock, or other natural object.”

 

10. Who should I contact with questions about the status of my account for dues?
Email the Meadowmont Community Association manager, Bill Ferrell, at manager@meadowmont.net or call (919) 240-4682.

 

11. What is the history of Community Association dues increases in Meadowmont?
In order to answer this question adequately it is important for everyone to understand that there are five homeowners’ associations in Meadowmont in addition to the Master Association. Rosemary Place, the Greenway Condos, The Village Center Condos, Summit Park and the Hilltop Condos all have separate associations and have a dues structure that is different from the Master Association. Owners in these associations should check with their officers to find out about their dues. The Master Community Association has been in existence since the fall of 2001, and the 2017 dues are $492 per year.

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